Subsequent full travel days are based on the location where the traveler will spend the night for that day of travel. The return day is determined by the location where the traveler spent the night before returning home or to University headquarters.
The calculator is updated on a monthly basis with any changes passed by the federal government. Individual business travelers dining together will each be paid their respective per diem allowance. Standard CONUS locations are less frequently traveled by the federal community and are not specifically listed on our website.
Per diem rates are set based upon contractor-provided average daily rate ADR data of local lodging properties. The ADR is a travel industry metric that divides room sales rental revenue by the number of rooms sold.
All rates are evaluated to ensure that they are fair and equitable in the GSA and Office of Management and Budget approval process. For more detailed information, visit the Factors Influencing Lodging Rates page. How does GSA set boundary lines for where per diem rates apply? General Services Administration GSA the authority to establish the system of reimbursing Federal employees for the subsistence expenses lodging, meals, and incidentals of official travel.
The law governs how GSA sets rates today, and allows the GSA Administrator to establish locality-based allowances for these expenses with a reporting requirement back to Congress. The law was established to protect Federal employees by fairly reimbursing them for travel expenses. In addition, if a Federal employee cannot find a room within the established per diem rates, the travel policy allows the agency to reimburse the actual hotel charges up to percent of the established per diem rates.
The per diem program has several standards that it follows in its systematic structured per diem methodology. The first level is having a "standard rate" that applies to approximately 85 percent of counties in the continental United States.
It is GSA's policy that, if and when a Federal agency, on behalf of its employees, requests that the standard rate is not adequate in a specific area to cover costs of travel as intended by the law, GSA will study the locality to determine whether the locality under study should become a "non-standard area. GSA has implemented a process to review and update both the standard and non-standard areas annually. The standard "boundary line" for where non-standard areas apply is generally one county.
This is the case for approximately 85 percent of the non-standard rates that GSA sets. However, in some cases, agencies have requested that the rate apply to an area larger than one county, such as a metropolitan area. In a very small number of cases, an agency can and has requested that a rate apply to just a city and not the entire county. In some rural areas, a rate sometimes applies to more than one county due to lack of an adequate data sample to set a rate otherwise.
These codes are managed by the American National Standards Institute ANSI to ensure uniform identification of geographic entities through all federal government agencies. The standard meals rate using in this calculation depends on your location and changes year-to-year.
Government Meals Rate is the Per Diem rate paid to military personnel for meals when traveling to a military installation with a Government Dining Facility or mess hall available.
The GMR rate is significantly lower than the standard meals rate because government dining facilities are very inexpensive. When a political subdivision smaller than a country is named, such as states, provinces, departments, cities, towns, villages, etc. Any further clarification of the area covered by a specific listing is contained in associated footnotes which can be viewed by selecting Foreign Per Diems By Location.
Office of Allowances Bureau of Administration U. All travelers are advised to request information on hotel discounts for U. Government employees when arranging for hotel reservations. They should also seek information on the possible avoidance of taxes or their refund upon return to the United States or their post of assignment.
The maximum lodging amount is intended to substantially cover the cost of lodging at adequate, suitable and moderately-priced facilities. The maximum per diem rates for foreign countries are based on costs reported in the Hotel and Restaurant Survey Form DS submitted by U.
This report includes prices for hotel rooms and meals at facilities representative of moderately priced and suitable hotels and restaurants most frequently used by typical Federal travelers. The lodging portion of the allowance is based on average reported costs for a single room, including any mandatory service charges and taxes.
The meal portion is based on the costs of an average breakfast, lunch, and dinner at facilities typically used by employees at that location, including taxes, service charges, and customary tips.
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